Forms settings help you customize your form for many different use cases. There are two different types of settings.
Under the gear wheel for settings, the Common Settings are available. These settings define the title, icon, creator, space, visibility, and more. Some of these settings are defined when you create the form and the others you can define later.
In the Settings tab of your form, you’ll find more specific settings that help you customize how form submissions are handled.
The following are the settings options available for a form:
Make form submissions confidential. In this case, submissions will not include the personal data of users submitting the form. This option is useful when you want candid feedback from your users without having them reveal their identities.
Allow each user to submit the form only once. This option helps when you do not want users to submit the form multiple times, for example, when submitting entries for a competition.
Submissions inaccessible to editors and admins
Make submissions inaccessible to editors and admins to add another layer of confidentiality to submissions. If you select this option, the Include submission content in the notification email option is auto-selected. In this case, the form submissions will not be available under the Submissions tab of the form but will be sent to the email address of the receipts. Also, the admins and editors will not be able to use the CSV-export option. You must also include the email address of the persons you want to receive the submissions.
For example, if you have a Feedback Form, you would want to keep it confidential between users and their managers.
Submission content in email
This option is a great way to send submissions to department heads who are not editors of the form. You must also include the email address of the people you want to receive the submissions. This option is auto-selected if you select the option to make submissions inaccessible to editors and admins.
View previous submissions
Allow users to view their previous submissions for that form. This option is useful if you use forms to track leave requests. In this case, users can see on what dates they have requested an absence from work.
Display a custom message to users after they submit their form. You can add custom messages in all the languages in which you have created the content for the form. For example, add an appreciation message to thank users who took the time to fill out the form.
Add one or more email recipients who need to receive form submissions or be notified when submissions are made. This is great if you want to send the submissions to department heads who are not editors of the form. If the include submission content in notification email option is not selected, email recipients will only receive a notification of submission, but not the content of the submission.