It’s worth knowing the differences between roles for My Files and File Manager. For adding and managing collections, content-specific roles are enough. But for some use cases a more powerful role is necessary for deleting files or collections across the Studio.

In This Article

• Overview table of the rights and roles for My Files
• Overview table of the rights and roles for File Manager

Overview Tables of Rights and Roles for Viewing and Managing Collections

Setting rights and roles in your App or Intranet isn’t difficult. These overview tables will help you set up the roles for adding and managing collections.

📎 Download the overview: Rights and Roles for My Files and File Manager

Rights and Roles for My Files

	Rights Roles	Access Studio	See own collections	See shared collections	See all collections (also unshared)	Use files from a collection for content creation
User Role	User
Content- Specific Roles	Channel Contributor (Author)
	Channel Editor
Group Role	Group Administrator
Space Role	Space Administrator
System- Wide Roles	System-Wide Editor
	Managing Editor
	Administrator

Rights and Roles for File Manager

	Rights Roles	Access Studio	See own collections	See shared collections	See all collections (also unshared)	Create a collection	Modify a collection (add/remove files, share...)	Share a collection with users/user groups
User Role	User
Content- Specific Roles	Channel Contributor (Author)
	Channel Editor
Group Role	Group Administrator
Space Role	Space Administrator
System- Wide Roles	System-Wide Editor
	Managing Editor
	Administrator

Roles in Detail

User

Users have no access to collections. Users who have been assigned local permissions (for example permissions to Pages, Channels, or Spaces) can also access the Studio. In that case, they are considered a Studio User and therefore have access to Collections.

Channel Author = Contributor

Channel Authors (Contributors) have no access to collections.

Channel Editor

The channel editor is a role that allows users to facilitate one channel. Channel editors have access to the files and collections they create and that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them.

Group Administrator

A group administrator has rights to add and remove group members and adjust group settings. A group administrator is focused on users, not content, and has no access to collections.

Space Administrator

A space administrator has space-wide administration rights for content management. They have access to self-created collections and collections that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them.

System-Wide Editor

System-wide editors have access to the files and collections they create and that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them.

Managing Editor

Managing editors have access to the files and collections they create and that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them.

Administrator

The administrator has system-wide administration rights, including content management. They can also view files and collections that are not shared with them. They can delete files and collections from a central location.