It’s worth knowing the differences between roles for My Files and File Manager. For adding and managing collections, content-specific roles are enough. But for some use cases a more powerful role is necessary for deleting files or collections across the Studio.
In This Article
- Overview table of the rights and roles for My Files
- Overview table of the rights and roles for File Manager
Overview Tables of Rights and Roles for Viewing and Managing Collections
Setting rights and roles in your App or Intranet isn’t difficult. These overview tables will help you set up the roles for adding and managing collections.
📎 Download the overview: Rights and Roles for My Files and File Manager
Rights and Roles for My Files
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Rights |
Access |
See own collections
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See shared collections
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See all collections |
Use files from a collection for content creation |
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User |
User |
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Content-
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Channel |
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Channel Editor |
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Group |
Group Administrator |
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Space |
Space Administrator |
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System- |
System-Wide Editor |
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Managing Editor |
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Administrator |
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Rights and Roles for File Manager
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Rights |
Access
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See own collections
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See shared collections
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See all collections |
Create a collection |
Modify a collection (add/remove files, share...) |
Share a collection with users/user groups |
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User |
User |
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Content-
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Channel |
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Channel Editor |
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Group |
Group Administrator |
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Space |
Space Administrator |
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System- |
System-Wide Editor |
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Managing Editor |
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Administrator |
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Roles in Detail
User
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Users have no access to collections. |
Channel Author = Contributor
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Channel Author = Contributors have no access to collections. |
Channel Editor
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The channel editor is a role that allows users to facilitate one channel. The channel editors have access to the files and collections they create and that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them. |
Group Administrator
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A group administrator has rights to add and remove group members and adjust group settings. A group administrator is focused on users, not content and has no access to collections. |
Space Administrator
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A space administrator has space-wide administration rights for content management and has access to self-created collections and collections that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them. |
System-Wide Editor
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System-wide editors have access to the files and collections they create and that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them. |
Managing Editor
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Managing editors have access to the files and collections they create and that are shared with them. They do not have access to files that are not shared with them. They cannot delete files and collections that were not created by them or shared with them. |
Administrator
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The administrator has system-wide administration rights, including content management. They can also view files and collections that are not shared with them. They can delete files and collections from a central location. |
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