The File Manager is a powerful tool that offers a quick-access library for all media files, supporting both individual content creation and administrative tasks. The File Manager comes with a two-fold function, helping users efficiently manage their files and media. They are:
- My Files: Content creators using the web app for creating posts, pages, emails, digital signage and more get a personal overview of all their files and collections. Additionally, they can upload new files, reuse previously uploaded ones, or choose a file from their collections or collections shared with them.
- File Manager:
- All Studio users can view and manage their files and collections in the File Manager.
- Only Administrators can centrally manage all files uploaded to the Studio.
Only files and collections used for creating content are displayed in the File Manager. Files uploaded outside of content creation, such as in comments, chats, or other places, cannot be managed through the File Manager.
My Files
The integrated File Manager within the News and Page editor, Email, Branding, Widgets, and Screens serves as a quick-access library for efficient content creation. You can easily upload new files, reuse previously uploaded files, or select from your collections. File types include images, videos, text-based documents, and more. My Files is also available for widgets, where you can access your files and collections.
My Files is easily accessible from:
- The media dropdown in the News or Page editor toolbar
- The Article Image/Video area in news posts and pages
- The Media tab in Screens
- The Image Settings in Email
- The Desktop Background Image in Branding
- Widgets, for example, from the File List or Hero widget
- All Files: View previously uploaded files
- All Collections: Use files from your collections and the ones shared with you
- Search: Find a specific file using words from the file title or content
- Filter: Narrow down file results by file type and click Clear All Filters to reset
- Sorting: Sort files alphabetically or based on when they were added
- Different Views: Use the grid or list view based on your personal preference
- Upload: Upload a file from your computer
- Progress Spinner: View the file upload progress
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Action Menu: Click the three dots on a file to open the action menu and find the following options:
- Preview: View how an image or video looks before adding it to your content
- Copy URL: Easily copy the link to the image
- Clear Selection: Use this button if you want to clear the file selection you made
- Add Files: Use this button to add your selection of files
File Manager
The File Manager, located under Files on the top navigation bar of the Staffbase Studio, simplifies file and collection management. It offers easy organization, uploading, and access for all users. Advanced features like File Insights and File Usage optimize content creation, while administrators benefit from centralized control to maintain content consistency.
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All Studio users have access to their files and collections in the File Manager. You can manage all the files and collections using the following:
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Easy Management |
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You can manage the files and collections of all the users from a central location in the Studio. The File Manager gives an overview of all the files uploaded to News and Pages. You can manage files by deleting ones that are no longer required from a central location or replacing files that need to be updated.
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