The File Manager is a powerful feature that provides a quick access library for all media files. It functions differently for individual content creation and administrative purposes, helping each role to do their job best.
The two-fold function of the File Manager is:
- My Files: Anyone who creates content with a post or page on their web app gets a personal overview of all their files and collections. Additionally, they can upload new files, reuse previously uploaded ones, or choose a file from their collections.
- File Manager:
- All Studio users can view their files and collections in the File Manager.
- Only Administrators can centrally manage all files uploaded to the Studio.
Only media files and collections used for creating content are displayed in the File Manager. For example, media files uploaded by users into comments sections, chats, or other places cannot be managed using the File Manager.
My Files
The integrated File Manager with News and Page editor acts as a quick-access library to help you create content optimally. You can easily use a file in your content by uploading a new file, using a previously uploaded file, or selecting a file from your collections. File types include images, videos, text-based documents, and more. My Files is also available for widgets. For example, when adding the Hero Image widget, you can add an image from My Files in the widget configuration dialog. This takes you to your personal file manager, where you can access your files and collections.
Easy Access
My Files is easily accessible from the News or Page editor toolbar. From the media dropdown, you can:
- Upload a file from your computer and directly add to the content
- Open My Files to add a file from a collection or your previously used files
- Embed content from the web
- Add a picture gallery
- All Files: View previously uploaded files
- All Collections: Use files from your collections and the ones shared with you
- Filter: Narrow down file results
- Sorting: Sort files for a better overview
- Search: Find a specific file based on the file title
- Upload: Upload a file from your computer
- Progress Spinner: View the file upload progress
- Different Views: Use the grid or list view based on your personal preference
- Preview: View how an image or video looks like before publishing the content
- Clear Selection: Use this button if you want to clear the file selection you made
- Add Files: Use this button to add your selection of files
File Manager
The File Manager is easily accessible from Files, located on the top navigation bar of the Studio.
| Complete Overview | |
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All Studio users have access to their files and collections in File Manager. You can manage all the files and collections using the following:
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Easy Management |
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You can manage the files and collections of all the users from a central location in the Studio. The File Manager gives an overview of all the files uploaded to News and Pages. You can manage files by deleting ones that are no longer required from a central location.
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