Utilize the Editorial Calendar to have an easy overview of draft, scheduled, and published news posts inside your employee app or intranet. Posts scheduled in the News editor are automatically added to the Editorial Calendar. Additionally, space and channel filters help editors narrow down the overview to specific content. With the optional Full Transparency, content from all spaces and channels will also be displayed in the calendar in a view-only format.
Directly from the Editorial Calendar, you can conveniently:
- Add draft posts to the calendar
- Change the publishing date and time of a post
- Schedule a draft post for automatic publishing
Adding Draft Posts to the Editorial Calendar
You can add draft posts that have not yet been assigned a publishing date to the Weekly View of the Editorial Calendar.
Adding draft posts to your calendar helps you visualize your content planning but does not schedule them for publishing. Be sure to schedule each post separately when ready.
- In the Studio, navigate to the Planning > Editorial Calendar.
- Click Filters.
The filter options open. -
From the Display options dropdown, select Drafts.
- Click Apply.
A sidebar with draft posts opens.
Note: The sidebar lists all unscheduled draft posts that are not yet planned or scheduled, sorted by last edited in descending order.
- Navigate to the post you want to plan and drag it to the desired date and time on the calendar.
Note: You can only drag and drop draft posts into future dates.
Your draft has been added to the calendar. You can now schedule the draft using quick editing.
You can remove posts from the Editorial Calendar by dragging and dropping the post from the Editorial Calendar to the draft sidebar. The post then displays at the top of the sidebar.
You can close the sidebar by deselecting the display option Drafts in the filters or clicking X in the sidebar.
Changing the Publishing Date of Posts
You can adjust the date and time after adding a scheduled post or draft to the Editorial Calendar, including overdue posts.
The publishing time can be changed in increments of 15 minutes or more. If you want to change the publishing date by more than a week, use the quick edit option.
- In the Studio, navigate to Planning > Editorial Calendar.
- Select the post you want to change the date for.
- Drag and drop the post to the desired date and time.
You have changed the post date and time.
Scheduling a Draft Post
- In the Studio, navigate to Planning >Editorial Calendar.
- Select the post you want to schedule.
The flyout menu opens. - Click the pen icon.
- Active the toggle Scheduling.
- Optionally, adjust the date and time the post will be published at.
- Click Save.
Your post is now scheduled to be published automatically.
Using Filters
By default, all news that editors have access to will display in the Editorial Calendar. Editors can apply filters to refine and narrow down the number of posts displayed in the calendar at a time. When editors have access to multiple channels or spaces with a steady stream of draft, scheduled, and published news, filters are especially useful.
Editors can use the following filters to refine the number of posts displayed in the calendar at a time:
- Space: Select one or more spaces. Only news posts from the selected space(s) will display. This filter is only available to editors who have access to at least one space.
-
Channel: Select one or more news channels. Only news posts from the selected channel(s) will display. When Transparency Mode is activated, the All Other Channels box will appear. This option shows news posts only from channels that editors are not able to access.
- Display Options: Select to view news post drafts. The drafts will display in a sidebar. Learn more about adding draft posts to the Editorial Calendar.
Using Full Transparency
By default, news channel editors can only see the posts for the news channels that they are able to access. After Full Transparency is enabled for your organization, editors are able to view all planned and scheduled news posts across all news channels. This makes important global announcements and other posts visible to local news editors so they can strategically plan around them, helping to increase engagement and visibility.
Though they can see the posts for other news channels in the calendar, editors are not able to edit or view specific post details. This keeps sensitive content private while still allowing optimal planning across your platform.
From the flyout for news from other channels, editors are able to see:
- Post title
- Article image
- Publication status (draft, overdue, published, scheduled)
- Date and time of publication
- Audience (if the editor is a part of that audience)
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