You need to first properly set up your user base to effectively use Staffbase Email. Your Staffbase Email user base consists of two types of users:

• Contacts: Users who can only receive emails and cannot access the Studio.

• Studio Users: Users with access to the Studio who can perform actions based on their rights.

  Studio users can also receive emails, just like contacts, provided they belong to user groups for targeting emails.

User-Centric Roles

You can assign roles to only Studio users. Roles enable users to perform specific tasks based on the permissions granted to them.

These are the user-centric roles in Staffbase Email:

	Administrator This is the most powerful role and can perform any action in the Studio. Although the role can perform any task, the main task is user management in the platform.
	Managing Editor This Studio role has full access to all actions available to the administrator excluding the ability to manage users and the settings.
	User This role has limited access to the Studio. The administrator can provide additional rights to perform specific tasks in the Studio.

Content-Centric Roles for Studio Users

As an administrator, you can assign the following additional rights to users:

Folder Rights

Administrators and managing editors have the exclusive right to delete all folders; space administrators can delete folders in their Space.

When creating a folder, you can grant one of the following permissions:

• Folder Administrator: Can manage administrative tasks for a specific folder in Email.
• Folder Editor: Can perform editorial tasks for a specific folder in Email.

Overview of Folder Rights

Actions for the Assigned Folder		Folder Administrator	Folder Editor	Managing Editor
Access folder settings
Assign sender addresses
Assign sender names
View, edit, delete, and send emails
Create templates or duplicates from emails
Add or remove folder editors
Add or remove folder administrators
Create new folder
Analytics for folder filters

Space Rights

If your platform has Spaces available, you can assign users space administrator rights, enabling them to manage all aspects of the designated space.

Template and Gallery Rights

You can assign template administrators to control who can make changes to templates and galleries. Only administrators, managing editors, and space administrators of the All Employees Space can give users or user groups the template administrator role in the template settings. The following table shows the template rights of the different user roles.

Overview of Template and Gallery Rights

Actions for the Assigned Template/Gallery		User (with folder access)	Template Administrator (without folder access)	Template Administrator (with folder access)/System-wide Editor	Administrator/ Managing Editor/Space Administrator for "All Employees"	System-wide Managing Editor/ System-wide Administrator
View Templates
Create, edit, delete, and move Templates
Create Draft from Template
Create Template Gallery
Save Draft as Template
Add Template Administrators
Delete Template Galleries
Assign Galleries to Spaces

Studio User Status

There are three stages for a Studio user after they are invited into the platform:

• Pending: Studio users who are invited but are yet to complete the registration process.
• Registered: Studio users who can access the Studio and perform actions based on their roles.
• Deactivated: Studio users who are not allowed access to the Studio, unless their access