Legal documents in Studio allow you to present the terms and policies that govern the relationship between your organization and its employees directly in their app or intranet.

The type and number of legal documents you need depend on the countries where you offer the app and where your employees work. Legal requirements vary by country. For example, Germany has strict data privacy regulations, while in the USA, terms of use are particularly important.

Staffbase recommends providing both a privacy policy and terms of use. Consult your legal advisor to determine which documents your organization needs.

You can add legal documents to your Staffbase platform in two ways:

• Studio document: Create and manage the document directly in Studio.
• External document: Link to a document hosted outside the Staffbase platform.

You can configure the visibility of each legal document individually. For example, you can make a document available to all users or only to specific user groups. You can also choose to display it before users sign in.

During registration, users can review and confirm the legal documents that apply to them. You can provide a custom introductory message and display a list of relevant documents. Users only see the documents that apply to them.

If you make significant changes to a legal document, you can require users to review and confirm it again.

Additional Helpful Information

• Adding a Legal Document
• Setting Up the Confirmation of Legal Documents
• Resending a Legal Document for Confirmation