Lesson 1: Welcome!

Welcome to this course on Screens, your digital signage solution. Discover how to effectively share important messages and engaging content across various locations in your organization. When you complete this course, you'll be able to explain how the use of Screens strengthens internal communication and increases visibility, identify and describe the key roles and responsibilities essential for using Screens, implement technical requirements and solve common technical issues, and create and configure impactful slideshows following best practices.

Lesson 2: Understanding the Role of Screens in Internal Communication

Staffbase Screens is designed to bring internal communication — company news, images, and video — to digital displays within your office environment. Placing large displays in high-traffic, publicly accessible areas like entrances, break rooms, or production floors ensures that everyone stays informed. With the right access, you can create slideshows using existing content, publish them directly to your displays, and boost viewer interaction through QR codes. Screens lets you customize display settings — branding, the number of posts shown, and the length of each slide — to tailor content visibility to your viewers' attention.

Lesson 3: Configuration and Management

Staffbase Screens includes Device Management, a secure way to register and control the devices that display your content. Screens is browser-based, so signage is delivered via a unique URL, and thanks to integrated Device Management, only registered devices can access this content. Recommended setup includes displays with an integrated browser, mini-PCs such as Intel NUC, Raspberry Pi, or Chrome Box, and external HDMI sticks with a stable power source. Recommended browsers are Chrome, the latest version of Edge, or Firefox. The recommended screen resolution is 1920x1080 for optimal display quality.

Lesson 4: Video Tutorials

Short video tutorials walk through how to connect a device, create a slideshow, and configure your slideshow settings. Connect a Device covers using Device Management to connect displays to the Studio. Creating a Slideshow covers managing the content shown on connected devices. Configuring a Slideshow covers using the Layout tab to customize slideshow settings including slide duration, branding, and layout.

Lesson 5: Best Practices

For Location, choose displays in strategic, high-frequency spots where employees regularly spend time. For Design, use minimal text, strong images, and contrasts and animations. For Variety, refresh content regularly, ideally weekly, to maintain curiosity and prevent screen blindness. For Collaboration, Content Editors create content in the News section, the Managing Editor or Admin connects devices and creates the slideshow, and the System-wide Editor can customize the layout.

Lesson 6: Congratulations!

Set up and connect devices using recommended hardware and manage all screens centrally through Device Management in the Studio. Create and customize slideshows by selecting existing news content, adjusting layout and branding, and publishing them across multiple screens and locations. Maximize visibility by placing screens in high-traffic areas, using strong visuals, and updating content regularly.

Know: Feature Overview

Governance is the framework of decision-making rights, processes, and people responsible for your platform. Content Pro supports governance across two levels. Operational Governance helps you identify duplicate, conflicting, and outdated content at scale. Tactical Governance enables subject matter experts to create high-quality pages faster. Together, these capabilities help your organization move from manual governance to AI-powered governance.

See: Content Pro in Action

AI Content Governance shows how AI identifies duplicate, outdated, and conflicting content so teams can focus on resolving issues rather than manually searching for them. AI Page Generation shows how subject matter experts can transform prompts or existing documents into structured, brand-aligned pages in minutes.

Explore: Governance Layers

Open the Content Governance Dashboard and review AI-generated insights. Then explore AI Page Generation using a prompt or existing document to see how Content Pro supports each layer of governance in your organization.

Practice: Apply Content Pro

Put Content Pro into action by reviewing the Content Governance Dashboard or generating a page from an existing document using AI Page Generation. Focus on how AI reduces manual effort while helping maintain governance standards.

Compare: Governance Before and After AI

Traditional governance depends on manual reviews, audits, and content approvals. As content volume grows, these processes become difficult to scale. With Content Pro, governance issues such as duplicate and contradictory pages are identified automatically using AI, and subject matter experts can create content without relying on dedicated designers or writers. AI transforms governance from a reactive process into a proactive one.

Learn: Additional Resources

Overview of Content Governance for Pages
Overview of AI Page Generation