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Using the Editorial Calendar

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Melanie O'Neill Rivera
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The editorial calendar gives editors an at-a-glance view of planned content in the spaces and channels they have access to. Posts scheduled in the News Editor are automatically added to the editorial calendar. This makes it easy for editors to visualize content and see if too much content is planned for specific days. Content can then be redistributed to maximize reach. Editorial Calendar gives a comprehensive overview to the editors without overwhelming them. Additionally, space and channel filters help editors narrow down the overview to specific content.

Directly from the Editorial Calendar, you can conveniently:

  • Add draft posts to the calendar 
  • Change the publishing date and time of a post
  • Schedule a draft post for automatic publishing
  • Edit the post’s title and teaser text
  • Navigate to the post editor

Additionally, you can view useful information for each post, such as:

  • The target audience 
  • Which notification types are activated for a post
  • The creator 
  • The posts status

Editorial_Calendar_EN.png

Adding an Existing Draft to the Editorial Calendar For Manual Publishing

Posts scheduled for automatic publishing populate automatically in the editorial calendar, but you can also add draft posts that need manual publishing to the calendar. By adding drafts to the editorial calendar, you can give other editors an idea of when you aim to publish a post well in advance.

  1. In the Experience Studio, navigate to the Editorial Calendar. 
  2. Optionally use the channel or space filters to more easily find the post you want to add to the editorial calendar. 
  3. Drag the post from the drafts column and drop it on the day you want to plan the post.
    Note: If there are no posts scheduled for that day, the draft will automatically be planned for 9:00 am. For days where content is already scheduled, the draft will automatically take the next available time depending on where you drop it. 

Your draft has been added to the calendar. The post will still need to be manually published on the chosen date and time. 

Changing the Publishing Date of Content in the Editorial Calendar

You can easily adjust the date after adding a scheduled post or draft to the editorial calendar, including overdue posts. 

  1. In the Experience Studio, navigate to the Editorial Calendar.
  2. Select the post you want to change the date for. 
  3. Drag and drop the post to the desired date.
    You’ve changed the post date. The publishing time will remain the same. 

If you want to move the post by more than a week, or adjust the publishing time, use the following method:

  1. Select the post you want to change the date for.
  2. In the flyout menu, click the pen icon. 
  3. Click into the date field and select your desired publication date from the calendar.
  4. Optionally, you can also change the publication time for the post.
  5. Click Save.

You’ve changed the post date.

Scheduling a Draft Post from the Editorial Calendar

Draft posts need to be published manually, but you can schedule a draft post to be published automatically directly from the Editorial Calendar.
  1. In the Editorial Calendar, select the post you want to schedule.
    The flyout menu opens.
  2. Click the pen icon.
  3. Activate the toggle Scheduling.
  4. Optionally, adjust the date and time the post will be published at.
  5. Click Save.
    Your post is now scheduled to be published automatically.

Editing the Title or Teaser of a Post

Once content is in the Editorial Calendar, you can make edits to the teaser information directly from the calendar without having to navigate to the post. 

  1. In the Editorial Calendar, select the post you want to make edits to.
    The flyout menu opens.
  2. Click the pen icon.
  3. Click into the editing field and adjust the post title or teaser text as needed. 
  4. Click Save. 

Navigating to a Post from the Editorial Calendar

If you need to make more detailed edits to a post, you can conveniently open the post editor from the Editorial Calendar with one click. 

  1. In the Editorial Calendar, navigate to the post you want to open. 
  2. Select the post.
    The flyout menu opens. 
  3. Click on the post title.
    The post editor automatically opens in a new tab.

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