Configuring Microsoft 365 File Lists

You can configure document lists from Microsoft 365 to display in your employee app, allowing your users to view files from any SharePoint Online site within Microsoft 365. You can configure the way in which the SharePoint Online files are shown in your app. For each file list, you can select one of the following file list types:

Specific library

Show SharePoint Online files from a library of any SharePoint Online site. Using this option, you can show specific documents in a particular order.

Recent files

Show the files that were most recently modified or viewed in SharePoint Online and OneDrive. Using this option, the file list adapts for each individual user to show the files they interacted with most recently.

Trending Files

Show files that are currently most popular in SharePoint or OneDrive. This file list adapts based on the activity of all users, to show the most viewed and modified files.

Configuring a Specific Library

Prerequisites:

• You need to be authenticated to Microsoft 365
• You must have read permissions in the given document library in SharePoint Online
  

1. In the admin interface, navigate to Microsoft 365 Files.
2. Select the file list you just created or add a new file list.
3. Select the list type Specific library.
   
   
4. Click Next.
5. Click the Specific library drop-down menu and select a SharePoint Online website and library.
   
   
6. Configure which columns should be displayed, as well as how the files should be sorted in the setting window.
   
   
   
   
   
   The SharePoint Online site on which the library exists will determine the language of the columns.
7. Optionally, you can save additional filter configurations to the file list.
   
   
8. Click Save.

Configuring a List of Recent Files

Prerequisites:

• You need to be authenticated to Microsoft 365
• You must have read permissions in the given document library in SharePoint Online

1. In the admin interface, navigate to Microsoft 365 Files.
2. Select the file list you just created or add a new file list.
3. Select the list type Recent files.
   
   
4. Click Next.
5. Define column visibility, sorting order, and number of files to be shown.
   
   The SharePoint site on which the library exists will determine the language of the columns.
   
   
   
6. Click Save.

Configuring a List of Trending Files

Prerequisites:

• You need to be authenticated to Microsoft 365
• You must have read permissions in the given document library in SharePoint Online
  

1. In the admin interface, navigate to Microsoft 365 Files.
2. Select the file list you just created or add a new file list.
3. Select the list type Trending Files.
   
4. Click Next.
   A list of trending files is displayed.
5. Click Save.

Publishing the Microsoft 365 File List in the App

1. In the admin interface, navigate to the Microsoft 365 File list you want to publish.
2. Click Publish MS365 File List.
   
   

What does the Microsoft 365 File List look like for my employees?

On a mobile device, the Microsoft 365 file lists open in the app.

In this example, files from a specific library are shown:

When using an internet browser, the Microsoft 365 File List is integrated in the web app. In this example, recent files are shown.